Best AI Meeting Tools

Best Paid AI Meeting Tools

Otter.ai Pro

Otter.ai Pro is a powerful AI meeting assistant that transcribes conversations in real time and summarizes meetings into actionable insights. With advanced features like speaker identification, keyword search, and automated highlights, it significantly reduces the need for manual note-taking. Users can integrate Otter.ai with Zoom, Microsoft Teams, and Google Meet to auto-join and record meetings. It also generates smart outlines and follow-up tasks, streamlining collaboration for remote and hybrid teams. With 6,000 transcription minutes per month, Otter.ai Pro is ideal for professionals, educators, and executives who want accurate records and better productivity from every meeting.

Fireflies.ai

Fireflies.ai is an intelligent meeting companion that records, transcribes, and analyzes conversations across platforms like Zoom, Google Meet, Webex, and MS Teams. It captures every word and uses AI to generate summaries, action items, and sentiment analysis. Users can highlight moments, create searchable archives, and collaborate via shared transcripts. Fireflies' seamless integrations with project management tools like Slack, Notion, and Salesforce make it a productivity booster for teams of all sizes. With flexible pricing tiers and features like auto-join and calendar sync, Fireflies.ai Pro is perfect for businesses that prioritize accuracy, accountability, and workflow automation.

tl;dv Pro

tl;dv Pro — short for “Too Long; Didn’t View” — helps teams record Zoom and Google Meet calls while automatically highlighting key moments and generating summaries. It timestamps important discussion points, allowing users to skip straight to relevant sections without watching the full meeting. Ideal for remote teams, client communication, and training documentation, tl;dv also supports collaboration by letting users tag moments, create reels, and share video snippets. The Pro version unlocks extended storage, advanced sharing, and higher video quality. It’s a must-have for asynchronous workflows and content-rich virtual meetings.

Fathom Pro

Fathom Pro is designed for effortless meeting capture and summary generation during Zoom calls. The tool identifies who’s speaking, logs key discussion points, and delivers AI-generated bullet-point recaps — all without manual input. It’s especially useful for teams conducting frequent client meetings, sales calls, or internal syncs. Users can tag highlights during live meetings or after the fact, and easily export summaries to CRMs or project boards. While it currently supports Zoom only, its simplicity and automation make it a favorite for professionals who want clean, accurate recaps without added complexity or overhead.

Sembly AI

Sembly AI transforms meeting recordings into searchable, shareable knowledge. It transcribes audio, extracts tasks and decisions, and summarizes entire meetings using natural language processing. Sembly integrates with Zoom, Google Meet, Microsoft Teams, and more, creating a centralized hub of organizational memory. Teams can review past meetings, search by keyword, and quickly identify follow-ups or missed action items. The Pro version supports higher upload volumes, advanced analytics, and team collaboration features. Sembly AI is a smart solution for fast-growing teams and distributed organizations seeking clarity, accountability, and smarter knowledge capture from every call.

Best Free AI Meeting Tools

Otter.ai (Free)

Otter.ai’s free plan provides a generous 300 minutes of transcription per month, making it a practical entry point for individuals and small teams. It supports live transcription on Zoom and creates searchable meeting notes, helping users stay focused and engaged during calls. You can import recordings (up to 3 per month), highlight key points, and export notes for later review. While limited in integrations and advanced features, Otter Free is a great option for students, solopreneurs, and anyone looking to reduce manual note-taking without committing to a paid plan.

Fireflies.ai (Free)

Fireflies.ai’s free version offers valuable core features like meeting recording, basic transcription, and searchable archives. It integrates with Zoom, Google Meet, and Microsoft Teams, enabling users to capture conversations and extract key insights. While some advanced features like sentiment analysis and team collaboration tools are locked behind a paywall, the free plan is ideal for individuals or small teams who want to automate meeting notes. It also includes limited workspace sharing and clip creation, making it a functional option for testing out AI-powered meeting assistance without an upfront investment.

tl;dv (Free)

tl;dv’s free version offers unlimited recordings for Zoom and Google Meet, along with basic transcription, timestamping, and highlight creation. It’s perfect for asynchronous teams, freelancers, or educators who want to review and share meeting content without rewatching entire sessions. Users can tag moments, generate summaries, and export snippets for reuse. While some features like CRM integration and advanced storage require a Pro plan, tl;dv Free still delivers exceptional utility for capturing key moments and making meetings more accessible and actionable in a remote-first world.

Fathom (Free)

Fathom’s free plan offers unlimited Zoom meeting recordings and AI-powered summaries — an impressive package for users who need smart meeting insights without spending a dime. It captures speaker highlights, auto-generates summaries, and organizes conversations by topic. Designed for freelancers, small teams, and internal collaboration, Fathom Free helps streamline post-meeting workflows with no manual note-taking. The platform’s simplicity and accuracy make it one of the strongest no-cost options for professionals focused on productivity, transparency, and meeting efficiency within Zoom.

Grain

Grain enables users to capture, clip, and share key meeting moments with ease. While not a full transcription tool, it excels at generating highlight reels, capturing quotes, and organizing insights into team libraries. The free plan allows users to record calls, tag timestamps, and export short clips, which are especially useful for presentations, onboarding, or quick reviews. Grain integrates with Zoom and supports browser-based capture, making it a flexible solution for visual storytelling and knowledge sharing. It’s best suited for content creators, coaches, and remote teams looking to get more value out of every conversation.